Event Budget & Trade Show Cost Calculator

This calculator provides a quick and easy way to estimate your conference budget, so you can get back to the more important details. Just enter your booth size and rental fee per square foot and our event planning cost estimator will provide you with a total dollar breakdown for planning that perfect trade show or conference.

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Trade Show Budget Building Calculator

This calculator is designed to help you build your trade show budget based on your booth size and cost per square foot.

Show Space Square Footage (Enter your show space square footage)

sq.ft.

Cost Per Square Foot (Enter your cost per square foot)

Total Budget For This Event

$ 0

Cost For Booth Space (35% of the entire trade show budget)

$ 0

Cost For Graphic Design and Production (6%)

$ 0

Exhibit Production and Materials Shipping (21%)

$ 0

Cost For Promotion (6%)

$ 0

Cost For Travel/Lodging (14%)

$ 0

Cost For Show Services (13%)

$ 0

Cost For Miscellaneous Needs (5%)

$ 0

Calculator Tips

These costs and budget percentages are meant to be used as guidelines and a planning tool for your company. Your actual costs and percentages will vary somewhat from event to event.

Your per show exhibit design and construction cost can vary substantially depending on several variables. For example, a portable booth for 10x10 spaces is more likely to be used at a larger number of events than a 20x20 custom display. The more events you use one display, with no alterations, the less the per show cost will be.

Depending on your location and the location of the event, travel and lodging may be significantly higher or lower. This calculator has tried to provide a reasonable average based on industry statistics.

Depending on the complexity and build of your display, show services can drastically increase or decrease. This tool has tried to offer a reasonable average based on industry statistics.

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This second calculator assumes you have a set budget and are looking for the best way to allocate the funds.

Trade Show Budget Allocation Calculator

This calculator is designed to help you allocate funds appropriately based on a predetermined trade show budget.

Cost For Booth Space (35% of the entire trade show budget)

$ 0

Cost For Graphic Design and Production (6%)

$ 0

Exhibit Production and Materials Shipping (21%)

$ 0

Total Trade Show Budget

Cost For Promotion (6%)

$ 0

Cost For Travel/Lodging (14%)

$ 0

Cost For Miscellaneous Needs (5%)

$ 0

Cost For Show Services (13%)

$ 0

Calculator Tips

These costs and budget percentages are meant to be used as guidelines and a planning tool for your company. Your actual costs and percentages will vary somewhat from event to event.

Your per show exhibit design and construction cost can vary substantially depending on several variables. For example, a portable booth for 10x10 spaces are more likely to be used at a larger number of events than a 20x20 custom display. The more events you use one display, with no alterations, the less the per show cost will be.

Depending on your location and the location of the event, travel and lodging may be significantly higher or lower. This calculator has tried to provide a reasonable average based on industry statistics.

Depending on the complexity and build of your display, show services can drastically increase or decrease. This tool has tried to offer a reasonable average based on industry statistics.

Built with CALCONIC_ Calculator Builder | Sign up for free!

How to Budget for a Trade Show

Having the right tools to budget for trade shows makes all the difference! Our calculators help you estimate expenses like trade show booth costs and trade show shipping costs so that your brand stands out from competitors.Don't let overspending or underspending cut into potential profits. Get started with our event cost calculator today and stay ahead of the game!

Understanding the Variables

With factors like travel, design, and production of displays varying from event to event, this tool will give you an idea of how much money needs to be set aside for each area.Even if you plan on reusing items throughout the year or are attending a local show, our calculator can factor in those differences. Here’s the breakdown of each variable on our trade show cost calculator:

Cost For Booth Space (35% of the entire trade show budget) – The actual floor space at the event.
Cost For Graphic Design and Production (6%) – Graphic design for all of your marketing materials.
Cost For Exhibit Production and Materials Shipping (21%) – This includes designing, creating, and producing your display. This also includes transit costs for the display and other marketing materials.
Cost For Promotion (6%) – Promotional opportunities before and during the event. Utilizing targeted paid ads can help you reach your desired audiences before the show.
Cost For Travel/Lodging (14%) – Team travel, hotel, meals, etc.
Cost For Show Services (13%) – This could include hiring show labor to assemble your booth if needed, access to electricity in-booth, putting up a hanging sign, having your booth transported from the dock to the show floor, etc.
Cost For Miscellaneous Needs (5%) – Be prepared for the unexpected like a missed flight or a forgotten graphic.
Exhibit Design and Production Per Show (11%) – This includes designing, creating, and producing your display.